The Martin H. Ainley Archives Centre is classified as an in-house Archives. The Archives' mission is to document the functions, development, history and contributions of the “School.” The term “School” is utilized in the broadest context and includes the SJR Board of Governors, SJR Foundation, SJR Alumni Association, SJR Parents’ Association [Guild], administrative divisions, faculty (retired & present), staff (retired & present), students, and other organizations and individuals, public or private, that contribute(d) to the life of the St. John’s-Ravenscourt School.
The Martin H. Ainley Archives Centre serves as the steward for the collective memory of St. John’s-Ravenscourt School. In the role of steward, it is the mandate of the Archives to appraise, acquire, control, preserve, and provide access to records of enduring value be they corporate, non-corporate, historical and regardless of their physical form or characteristics.
The Archives is to function as a natural asset for the SJR community by the following:
a. To serve as the School’s corporate memory by preserving and protecting records which possess enduring administrative, financial, and legal values.
b. To augment the corporate memory by acquiring non-corporate records including the personal papers of faculty, staff, alumni, and, organizations and individuals associated with the School. These records may provide a different or vital perspective on important administrative developments.
c. To provide the information necessary to establish continuity for future decision-making and to permit the School to meet its institutional accountability requirements.
d. To encourage and facilitate academic research by members of the SJR community and interested parties in the wider public sphere.
e. To disseminate information through providing public programming initiatives to increase the awareness and appreciation for the School’s history and development.
f. To facilitate the effectiveness of the records management programme (Policy #A6) by ensuring that records of enduring value, no longer required in the office of origin (inactive records), are transferred, according to schedule, to the custody and protection of the Archives.
g. To comply with the following legislation, Personal Information Protection and Electronics Act (PIPEDA), adhere to all caveats set forward in The St. John’s-Ravenscourt School Records Management Policy (#A6). In this regard, individuals, officers, or “bodies” (etc.) shall not disclose personal information nor alienate, relinquish control over, destroy or dispose of records of the organization without proper authorization. Procedures regarding the transfer of records of enduring value to the Archives are to be followed.